Activity Based Funding Guidelines

January

September

November

Call for proposals

Application deadline

Proposal Reviews

Announce Decision

An ACM India Professional and Student Engagement Initiative

January-February 2026 Cycle

The following activities will be supported by the ACM India Activity Based Funding initiative for the January-February 2026 cycle. The details have been emailed to each re

CYCLE	SUBMITTER	CHAPTER	ACTIVITY
Jan-Feb	Deep Sunil Rathod	SSGMCE SHEGAON Student Chapter	SMART SOLVE 2026 - Smart Solutions for Society Hackathon
Jan-Feb	SHEELENDRA	GGSIPU EDC ACM STUDENT CHAPTER	GGSIPU TESSERACT
Jan-Feb	Kuhan M	PSG iTech ACM Student Chapter	Your Data, Your Privacy: Understanding Digital Footprints and Privacy
Jan-Feb	Dr. Shilpa Pandey	ACM W Student Chapter, PDEU and ACM Ahmedabad Professional Chapter	Indo Quantum Summit
Jan-Feb	Snehasis Banerjee	Kolkata ACM Professional Chapter	Annual Region Meet (ARM)
Jan-Feb	Dr. Syam Sankar	NSS College of Engineering ACM Student Chapter	Industry–Academia Connect: Expert Talk & Hackathon
Jan-Feb	Sarthak Suhas Godse	NMIET ACM Student Chapter	Back Fordge
Jan-Feb	Ishan Jain	ACM DTC Student Chapter	Idea2Code
Jan-Feb	Akanksha Kotwal	ACM Student Chapter MIET	JK Innovation challenge - solving problem for JK UT
Jan-Feb	Bobba Thambi Aashish	KLH Bachupally ACM Student Chapter	ACM Industry-Ready AI Engineering Workshop with Responsible AI Practices
Jan-Feb	Angelina Kanjooparambil Joseph	ACM AJCE	EvolveHer
Jan-Feb	Jenna Therese X	ACM-W Sathyabama	HACKxx’25 – Tech for Her (Women Empowerment & Safety Hackathon)
Jan-Feb	Sumit Sharma	ACM UEMJ Student Chapter	HackUEM 5.0
Jan-Feb	Priyanka Sharma	DDUC ACM Student Chapter	Regional ACM Student Chapter Summit 2026 - Region 2
Jan-Feb	Ishrath Tabassum	SCETW ACM-W Student Chapter	Beyond Automation: Responsible AI Systems in Practice
Jan-Feb	RAJHAVEL V S	Karunya Institute of Technology and Sciences ACM Student Chapter	AURELION 2026 – National Hackathon
Jan-Feb	Anagha Srikrishna	ACM-CEG Student Chapter	CodHer
Jan-Feb	Dr.R.PALANIKUMAR	PSREC ACM Student Chapter	One week Workshop "Next Gen AI: Harnessing Genetic Algorithms for Smarter Systems"
Jan-Feb	Dr. Rajeshwari J	DSCE ISE ACM student chapter	AgriVision: National Research Conclave on Agriculture
Jan-Feb	Nikhil Dhavase	MMCOE ACM Student Chapter	National Level 24 Hours Gaming Hackathon (GameXInnovate)
Jan-Feb	Dr. Diwakar Yagyasen	BBDITM ACM Student Chapter	4-Day Virtual Workshop on Software Engineering and AI at the Crossroads

Important dates:

Apply online using the ACM India Activity Support Application form.

The Activity Based Funding initiative of ACM India is geared towards partial financial support of activities of its student and professional chapters in India. Generally, any activity that adds clear value to ACM members, and/or the student chapter, the professional chapter, ACM India and/or the broader computing community, would be considered for funding. Typical activities include hosting talks, hackathons, mini workshops, etc. Funding is usually limited to one activity per chapter per year, and may only partially cover the costs of the activity. Activity funding may also be combined with funding through the Eminent Speaker Program (ESP) and any support offered by the Diversity, Equity and Inclusion (DEI) committee of ACM India. Applications for activity funding are open throughout the year and reviewed every 2 months. So chapters should plan their activities well in advance and apply for such funding.

Detailed guidelines on the nature of the support and the process for application and decision making are given below.

Past Approvals

Funding Rules

Typically a chapter will be funded once per year. However, a proposal rejected in one review of a year can be improved and resubmitted.
Proposals that are approved for funding will be reimbursed the approved costs on completion of the event and submission of relevant receipts and documentation.
Large conferences follow a separate approval process handled by ACM HQ and are not covered under this scheme.
Chapters should target an attendance of at least 50, composed mostly of ACM members (professional / student), and non ACM members.
Chapters are encouraged to invite one speaker from the Eminent Speaker Program of ACM India to enhance the impact of the event. The ESP funding is over and above this activity funding, and is not a part of the activity budget.
Proposals should be endorsed by (a) 20 ACM Members (Please upload a spreadsheet with first name, last name, email and ACM membership number of all the endorsing members), or (b) Two or more ACM Chapters (besides the one organizing it) in good standing, or (c) Three or more academic or industrial institutions. These endorsements should indicate that they will attend the event and support it.
Funding will not cover the costs of renting a facility or infrastructure. Organizers should find a host ready to provide complimentary space and infrastructure.

Selection criteria for activity approval

The chapter should be in good standing as on the date of the proposal as well as on the date of the event.
A clear statement of some objective, measurable value to multiple ACM members, the student chapter, the professional chapter, ACM India and/or the broader computing community is required.
Expenses types supported
- Catering cost/Food expenses
- Travel/Accommodation cost of the speakers
- Local travel
- Event prize money
Expenses types not supported
- Mementoes, Flowers, gifts, etc.
- Infrastructure and facility rental costs
- Printing expenses (hard banners, backdrops etc.)

Sample list of activities

An activity must typically be a day long (about 6-8 hours) and host about 50 attendees. Here are some examples.

Talk/Seminar: Arrange a day long series of talks by high level experts on locally relevant or contemporary technical issues. The talk can also include an ESP speaker.
Regional Quiz/Programming contest/Hackathons/Bootcamps or similar activities that keep the fun and learning element of Computing alive. This should benefit both ACM members and the broader computing community.
Workshops/Tutorials/Presentations/Panel discussions/Mentorship sessions etc.

Funding amount

The support from ACM India for each activity funding will be limited to a maximum of Rs. 50,000 (Rs.Fifty Thousand only) per activity. The costs will be reimbursed based on actual and approved expenses after the completion of the event.

Submission of Activity Based Funding Proposals

Proposals can be submitted throughout the year. They will be reviewed every two months. Chapters are encouraged to apply well in advance, but not earlier than 6 months prior to the event.

Proposal to include:

Clear objective
Deliverables
Activity and publicity plan
Total Budget
Support required from ACM India out of the total budget.
Commencement and End dates

Apply online using the ACM India Activity Support Application form.

The review results will be announced as indicated on the ACM India Activity Based Funding Guidelines.

Funded Project Closure

A report of the activity and good quality pictures should be uploaded here. Please name the report file as: abf-<YOUR-INSTITUTION>-<YEAR>.pdf, and similarly for the pictures.
The activity should be reported on the ACM India Chapter Portal.
All chapters are encouraged to video-record key talks or discussions and make them available to the community at large.
ACM authorities will review the above and share the claims form upon approval.
Using the claims form, the scanned receipts for expenses being claimed should be submitted for reimbursement.
For premature closure of the project, permission must be sought from the evaluation committee, and a closure report must be submitted.

The above should be completed within fifteen days after the end date of the activity.

Funding will be released within two to three weeks of receiving the claim complete in all respects.

For any further information regarding the funding, please write to [email protected].